2017 CIPMM National Workshop
Session Descriptions



June 6, 2017
Opening Keynote – GAC
Dan Danagher, ADM, International Platform Branch, Global Affairs, Canada
Session #1 (Master Class) Best Practices in Contract Negotiations
Louis Poliquin, MBA, Université de Genève, Senior Training Consultant in Public Procurement, Devex International Inc
How contract negotiations differ from any other forms of negotiations? In a public procurement environment what are the challenges to conclude a successful contract negotiation? Preparing for a sole source negotiation in a government context. How will your personal style influence a contract negotiation outcome? Best practices when negotiating a contract.
Session #2 Global Procurement Strategy for Vehicles at Missions - Collaboration with the U.K.
Josephine Dahan, Director of Missions Procurement Operations (AAO), Global Affairs Canada
Nathan Lyon, Contracting Specialist, Mission Procurement Operations (AAO), Global Affairs Canada
Benoit Cardinal, Manager, Mission Procurement Operations (AAO), Global Affairs Canada
Global Affairs Canada is responsible for the conduct of Canada’s international relations, including foreign affairs, international trade and commerce, and international development across a network of 177 missions in 109 countries which requires the procurement of approximately $400M per year in goods and services. Often times due to being geographically dispersed it cannot obtain the economies of scale as too many purchases are required in small quantities across many missions. This was one of the challenges with GAC’s passenger vehicles and light trucks requirement required by the missions. We will explore how we dealt with the challenges in procuring for this mission requirement while incorporating a total cost of ownership approach and collaborating with the U.K. to increase our economies of scale.
Session #3 TBS Policy Suite Reset Initiative for the Acquired Services and Assets Sector
Glenn Richardson, A/Director, Strategic Policy, Procurement Policy Division, Treasury Board of Canada Secretariat
Allison Christie, Manager, Real Property and Materiel Policy Division, Office of the Comptroller General, Treasury Board of Canada Secretariat
This session will provide an update on the TBS Policy Suite Reset initiative for the Acquired Services and Assets Sector, including an overview of proposed changes and next steps.
Session #4 Things that Make You Go Hmmm: Tales from the Office of the Procurement Ombudsman
Lorenzo Ieraci, Interim Procurement Ombudsman
Lorenzo Ieraci, Interim Procurement Ombudsman from the Office of the Procurement Ombudsman will provide insight into their business lines by presenting case studies of issues that have been raised to the Office. This will be followed by an exchange with workshop participants.
Session #5 Lean Procurement
Craig Szelestowski, President Lean Agility Inc.
Craig Szelestowski of Lean Agility Inc. will provide an overview of ​ h​ow ​ ​Procurement and Materiel Management Professionals can apply principles of Lean to:
  • prevent or eliminate backlogs;
  • deal with high-volume seasons, such as year-end;
  • deliver faster to clients, without working harder; and
  • create early clarity and reduce back-and-forths, giving the first draft of SOW's, RFP's, and other documents a chance to be the final draft
  • ​energize your staff.​
Session #6 Specialized Procurement at Global Affairs Canada in Support of Diplomacy and Security
Minh Khai Trinh, Director of Domestic Procurement Operations, Global Affairs Canada
Claude Montreuil, Team Leader, Domestic Procurement Operations, Global Affairs Canada
Donna Roman, Contracting Officer, Domestic Procurement Operations, Global Affairs Canada
What type of equipment, such as armoured vehicles, does Global Affairs Canada purchase to protect its employees posted in high risk missions abroad? How much maple syrup does GAC procure each year for Canada’s missions around the world? Come hear about the procurement of goods and equipment to support our diplomatic mandate, and to protect our employees deployed overseas. The presentation will shed some light on how some routine purchases are sometimes critical in furthering the Government’s diplomatic and economic agenda.
Session #7 SAP and Policy Changes - Proactive Disclosure
David Abraha, Analyst/Advisor, Acquired Services and Assets Sector, Treasury Board of Canada Secretariat
Lyndsay Rajaram, Manager, Policy, Analysis and Reporting, Agriculture and Agri-Food Canada
Deborah Bellocchi-Covella, Functional Analyst, Procurement Policy Analysis and Reporting Unit, Natural Resources Canada
Tarigh Afrand, Systems Analyst – MM, SAP Application and Design – Procurement to Payment, Agriculture and Agri-Food Canada
This concurrent session will provide participants with information regarding the new rules on disclosure reporting, along with some of the related challenges with using SAP for reporting. We will also take a look at the successful collaboration between departments sharing a single platform.
Session #8 Supplier Engagement Strategies
Alison Campbell, Senior Director, Supplier Engagement and Regional Coordination, Public Services and Procurement Canada
Andrea Zervos, Acting Manager for Supplier Engagement Division, Supplier Engagement and Regional Coordination, Public Service and Procurement Canada
This concurrent session will provide participants with suggestions as to best practices to engage the supplier community and to improve the effectiveness of the relationship.
Session #9 Introduction of the New Government of Canada Procurement Competency Dictionary
Martine Rack, Senior Policy and Program Analyst Central Agency, ASAS Community Management Office, Treasury Board of Canada Secretariat
Over the past two years, Treasury Board of Canada (TBS) has been leading the review of the existing procurement competencies with a view to establishing a competency framework that better meets the current and future needs of the procurement community. As a preview for the CIPMM audience, TBS will be presenting the newly drafted Government of Canada Procurement Competency Dictionary; its components and its many potential uses and benefits.
Session #10 Certification & Keynote Speaker Lunch
Bill Carr, Communication Expert | Award-Winning Humourist
Every industry is a service industry, every life a life of service on some level. The deep truth is whether at work, in our community, or in our home life, we do, in fact, serve somebody. As leaders and managers, we serve our company, our fellow employees and our clients; and to an important, often neglected sense, we serve our community, our society and our world. The depth and quality of this service is directly affected by how we see ourselves as being “in service”. Perception drives performance. When our lives are seen from a “service” perspective, it deepens our understanding of our place and mission in the world. Deep Service explores the idea of servant leadership in your specific industry context.
Session #11 (Master Class) Strategic Thinking
Peter Norman Levesque, President, Institute for Knowledge Mobilization; Senior Lecturer, Professional Development, University of Ottawa
Insight Generation: How strategic thinking informs strategic planning Strategy is fundamentally about creating the future desired by organizations. The challenge is that many strategic plans are simply not well thought out. We confuse tactics for strategy. We prefer one idea over another and do not know why. We make plans that are extensions of the past but do not describe our true vision of the future. This presentation and discussion are about untangling the jargon. We first need to be strategic with our thinking before we can think about our strategy. Using some simple models and case examples, we will examine how good strategic thinking creates better insights that lead to better decisions. This leads to better plans with outputs that have a comparative advantage and can be sustained long enough to create the impacts we desire.
Session #12 Transportation of Hazardous Materiel
Anne-Marie Noël, Acting Chief, Inspection Standards and Safety Awareness, Transport Canada
This presentation will focus on the Transportation of Dangerous Goods Regulations fundamentals. It will provide an overview of basic concepts related to the transportation of dangerous goods such as:
  • Training;
  • The nine classes of dangerous goods;
  • Safety marks (when and how to display them);
  • Shipping documents requirements;
  • ​Emergency Response Assistance Plan (ERAP);​
  • ​Reporting requirements; and​
  • ​Exemptions.​
Session #13 Procurement in the Age of Deliverology
Jessica Sultan, Executive Director, Strategic Procurement and Material Management Division, Canada Border Services Agency
Claude Miville Dechene, Manager, Business Practices and Strategic Procurement Department, Strategic Procurement and Material Management Division Organisation/Agency, Canada Border Services Agency
Strategic Procurement, recognized in recent years for its promotion of intelligent decision-making systems, is evolving again in the present environment of Deliverology. Strategic Procurement is now understood to be a concept bigger than bulk buys and opportunistic sourcing; rather, it has transformed into a strategy by which one can not only plan procurements, but also monitor, course correct and measure the outcomes of contracts. Deliverology - an approach that defines methods to achieve the most important objectives, implementation of which will have the most significant impact - is driving a fundamental change in the culture of the Federal Government, embodied in a new concept: that of Contract “C”.
Session #14 What is a Materiel Manager? Update on the Working Group
Blair Hurd, Assets Manager, Materiel and Assets Management Division, Health Canada
Derek Bizewski, Community Development Officer, ASAS Community Management Office, Treasury Board of Canada Secretariat
If you work in a warehouse, manage a supply chain, act as a custodian for assets, or write materiel management policy, we need your expertise! The Acquired Services and Assets Sector Community Management Office (ASAS CMO) at Treasury Board of Canada Secretariat (TBS) just finished a demographic study to identify Materiel Management (MM) positions in the federal government. We want to unveil the results and get your input on:
• Who is included in your organization’s MM community,
• How identifying the MM community bring positive change to your organization, and
• What training MM specialists need to effectively do their job.
We would also like your opinions on what topics we should feature at CIPMM 2018. Derek and Blair bring their enthusiasm and a unique delivery style that makes demographics come alive. You won’t want to miss this opportunity!
Session #15 PSAB and the New Policy Dealing with NLCA
Dolores Coelho, Senior Program Officer, Aboriginal Economic and Business Opportunities, Indigenous and Northern Affairs Canada
The Procurement Strategy for Aboriginal Business (PSAB) was established to help Aboriginal businesses do more contracting with the Government of Canada and to promote Aboriginal business development through the federal government procurement process. This initiative consists of the following elements: greater emphasis on Aboriginal economic development when planning procurements; mandatory set-asides and voluntary set-asides; provision for subcontracting with Aboriginal businesses when the primary requirement is outside of international trade agreements (NAFTA, WTO-AGP and CETA); and, requirements for each department and agency with an annual contracting budget in excess of $1.0 million to develop multi-year performance objectives for contracting with Aboriginal businesses.
Session #16 Keynote Speaker
The future of the Workplace
Eric Termuende, Co-Founder & Director of The DRYVER Group
The World Economic Forum says we are now entering the fourth Industrial Revolution, one where we no longer are taking steps, but leaps forward. Considering exponential integration of technology and accessibility of information being greater now than ever before, what stories are we telling to attract the right candidates to the workforce? More so, how are we finding purpose in the work we do and happiness in the lives we live? In his presentation, Eric talks about the importance of community and belonging at work. The conversation about the future of work is bigger than Millennials and generations, and spans wider than technology and workplace aesthetic- it is about people and creating a life each of us can enjoy living through the work we do. Today there are up to five generations in the workplace. With increased technological integration combined with different levels of technological competency, how can we get the most out of our people? How can we increase collaboration and engagement in the workplace? In this presentation, Eric discusses communication and collaboration in the workplace. He talks about the shifting nature of work and the environment needed for an integrated workplace.
Session #17 Advancing Provincial-Territorial Use of Public Services and Procurement Canada’s (PSPC) Procurement Instruments
Sean Crossan, Director, Federal, Provincial and International Relations, Office of Small and Medium Enterprises and Strategic Engagement, Public Services and Procurement Canada
In February 2015, Public Services and Procurement Canada (PSPC) received Order-in-Council authority to share its procurement instruments and services with the Provinces, Territories (PTs) and their municipal/academic/school/hospital (MASH) sectors in order to leverage Canada’s $150 to $180 B government procurement spend, to reduce administrative costs by streamlining procurement and to exchange procurement best practices. To-date nine (9) PTs have signed Master User Agreements with PSPC to start with 16 procurement instruments as the foundation for building upon a new way of doing procurement – FPT Collaborative Procurement. Please join us to learn how we are navigating these unchartered waters.
Session #18 Construction Contracts, Insurance and Bonding
John Blasko, Regional Service Line Leader, Contract Services, Defence Construction Canada
During this session, Defence Construction Canada will discuss construction contract bond and insurance basics, and its approach to the use of bid bonds, performance bonds and labour and material payment bonds. In addition, this session will discuss commercial general liability and builder’s risk/installation floater all risks insurance that are common forms of insurance used on Defence Construction Canada contracts in the delivery of defence projects. The session will also address some of the common challenges faced related to bonding and insuring of construction contracts.
Session #19 Management of Heritage Material Assets in Federal Buildings: Your Challenges and Opportunities
Roger Baird, Acting Manager, Parliamentary Services, Senior Collections Preservation, Advisor / Heritage Interiors, Canadian Conservation Institute, Canadian Heritage
This presentation will be of interest to all delegates in this 150th year of Confederation and in particular to Materiel Management specialists and Property Managers that work in Heritage buildings.

The Government of Canada is on the cusp of a 10-year project to renew and rehabilitate the Centre Block of Parliament to make it relevant for the next century of service. This will involve an unprecedented level of intervention on a building replete with decorative features and elements, from carved sculpture, stained glass, and metalwork of the finest craftsmanship. But how do you protect that material when the entire building becomes a construction site, and what special measures are required when some of that heritage material will be removed and subject to disposal?

In an interactive session, Preservation Advisors from the Canadian Conservation Institute within the Department of Canadian Heritage will provide an overview of the project planning, some experiential insight from other recent rehabilitations within the Parliamentary Precinct (Sir John A McDonald Building; Wellington Building) and highlight recent work to enunciate a Heritage Asset Management Policy for Federal Departments. The development of a standardized Retention and Disposal Protocol is seen as an important tool for Materiel Management professionals, to ensure that heritage assets are well preserved, are retained for the correct reasons, and decisions to transfer heritage assets to other users or for repurposing or for disposal are transparently documented and recorded.
Session #20 RFPs Quality Assurance: Select the Appropriate Supplier and Increase the Transparency of Procurement Processes!
Guylaine Carrière, Director, Contracting Services (SGC), Global Affairs Canada
Michelle MacDonald, Contracting Policy Team Leader, Global Affairs Canada
Global Affairs Canada’s Contracting Services Division, in support to development assistance projects, manages international RFPs and signs multi-million-dollar contracts with suppliers from around the world. The Division has implemented an innovative quality assurance process that optimizes transparency while mitigating and cautiously managing the fiduciary risks associated with complex procurement.
For this session, we will be going through the proposal review framework based on the risks developed by Global Affairs Canada and asking you to meet the transparency challenge. Can you uncover ambiguities? Pick up discrepancies? Clarify the evaluation criteria? The challenge is on!



June 7, 2017
Session #21 (Portfolio Breakfasts)
i. Defence, Security& Public Safety
Heather MacDonald, Director General, Procurement and Contracting, Royal Canadian Mounted Police

ii. Small Agencies & Crown Corporations
Julie Lalonde, Formerly Manager, Procurement & Assets, Privy Council Office

iii. Science and Research Based Organizations
Blair Hurd, Assets Manager, Materiel and Assets Management Division, Health Canada.

iv. Social, Economic & Cultural Organizations
Allan Cutler, Founder, Allan Cutler Consulting

v. Common Service Agencies
Caroline Landry, Regional Director, National Capital Region, Public Services and Procurement Canada

vi. Transportation & Infrastructure
Steve Johnston, Managing Director, RFP Solutions Inc.
Session #22 (Plenary Presentation) Procurement Modernization Across the Federal Government
Moderator:
Vincent Robitaille, CIPMM President & Treasury Board Secretariat of Canada

Speakers:
Arianne Reza, Assistant Deputy Minister, Procurement
Normand Masse, Special Advisor, Procurement Modernization Integration Team, Public Services and Procurement Canada, Treasury Board of Canada Secretariat
Alain Duplantie, Senior Assistant Deputy Minister and Financial Officer, Corporate Services, Shared Services Canada
Gail Bradshaw, Executive Director Procurement Policy and ASAS Communities Management Office Acquired Services & Assets Sector Office of the Comptroller General Treasury Board of Canada Secretariat
The panel will provide an update on the procurement modernization activities across the government and specifically look at the work occurring at TBS, PSPC and SSC.
Session #23 (Master Class) Collaboration with Foreign Governments on Diplomatic Mail
Marc P. Richard, Director Distribution and Diplomatic Mail Services, Global Affairs Canada
How much materiel does GAC ship in support its missions abroad? How are security items shipped abroad to meet operational requirements? How does this relate to procurement? Learn how supply chain strategies are significant to sustain Canada’s missions network abroad going forward. You will also learn the importance of building and leveraging partnerships with others to help deliver Canada’s programs at our missions abroad .The objective of the presentation is to demonstrate the critical facets related to logistics and distribution in support of the GoC’s programs on an international platform.
Session #24 (Major Project Case Studies) Parliamentary Precinct Project
Jean-Daniel Bourret, Director, Centre Block Procurement Directorate, Public Services and Procurement Canada
Nick Metaxas, Supply Team Leader, Centre Block Procurement Directorate, Public Services and Procurement Canada
Edward El-Zarka, Supply Team Leader, Centre Block Procurement Directorate, Public Services and Procurement Canada
A decade of work is expected to rehabilitate the Centre Block, Canada’s seat of democracy. In such a long period, many factors could affect the scope of the project, including changes in building code and security standards, new technologies, elections, democratic reforms, economic crisis or growth. So how to plan given that uncertainty in the contracts while ensuring the government objectives of fairness, transparency and best value are met? The Centre Block Procurement team will share their experience and various measures incorporated in the long-term contracts for the largest and most complex heritage project in Canadian history.
Session #25 (Major Project Case Studies) Commodity Management - Advantages and Disadvantages - CBSA CCTV Project
Claude Miville Dechene, Manager, Business Practices and Strategic Procurement Department, Strategic Procurement and Material Management Division Organisation/Agency, Canada Border Services Agency
Cédric Pilon, Manager, Non-IT Contracting Operations, Canada Border Services Agency
Is Commodity Management a good thing or a bad thing? Is it a good idea for the Procurement Function to invest time and energy into enabling commodity management within the Organization? Is it worth it? What are the pros and cons? In this presentation, two individuals with very different takes on the matter look into those questions and more, with a view to (hopefully!) come up with definitive answers, using one single, very challenging commodity as a means to illustrate the various angles. So, what do you think? May the best point of view win!
Session #26 (Major Project Case Studies) Update on Shared Services Canada (SSC): Lessons Learned and New Developments
Jason Weatherbie, Director, Procurement Transformation, Shared Services Canada
Michelle Beaton, Manager, Procurement Transformation, Shared Services Canada
SSC will conduct an open dialogue with the audience around the lessons learned and success stories from the past fiscal year as well as new developments and planned activities for the upcoming year. Topics include a recap of the past fiscal year, delegation of authority, new procurement vehicles, updates on current initiatives in progress, enhancements to our existing procurement processes, plus a general discussion on the future of SSC.
Session #27 Innovation in Materiel Management and Disposal
Kyle Harrington, Procurement Officer, Corporate Materiel Management Centre, Agriculture and Agri-Food Canada
Dale Ducharme, IT & Operations Manager, GCSurplus, Public Services and Procurement Canada
This concurrent session will provide participants with information on how to deal with surplus materials on both ends of the scale – from dealing with everything from large equipment to office materials. You will leave this session with many ideas of how to better manage your surplus materials.
Session #28 (Master Class) Lessons in Procurement Planning
Christine Lamarche, Director, Procurement and Contracting Directorate with the Royal Canadian Mounted Police
Réal Benoit, Manager, Public services and Procurement Canada
In conducting its activities, the Royal Canadian Mounted Police balances operational readiness with fair, open, transparent procurement practices. This presentation will speak to some of the unique challenges for RCMP procurement such as responding to emerging trends (i.e. fentanyl) and preparing for events (i.e. North American Leadership Summit) in a fast paced changing environment. Participants will also have a better understanding of RCMP’s current procurement planning practices including the annual published RCMP National Procurement Plan and successes with multiple bulk buy processes.
Session #29 Social Procurement: Maximizing your Community Impact from Existing Purchasing
David Lepage, Co-founder & CEO of Buy Social Canada and co-founder of the Social Enterprise Institute
Social purchasing is evolving as a strategic process for government and the private sector to leverage enhanced community social and economic value from existing purchasing and supply chain relationships. This workshop will: discuss the basic principles of social purchasing; how social purchasing is integrated into pricing, quality and environmental considerations; legal and trade agreement implications; the creation of purchasing criteria and weighting; best value vendor bid analysis; and evaluation measurement models. We will use actual purchasing examples and case studies in our presentation and discussions.
Session #30 (Panel) Strategies to Recruit and Retain Staff
Facilitator: Nick Lukach, Manager-Procurement, Contracting and Assets Management, Natural Resources Canada
Dominique Bélanger, Director General, ACM Branch Corporate Services, Global Affairs Canada
Heather MacDonald, Director General, Procurement and Contracting, Royal Canadian Mounted Police
Jean Claude Azar, Director, Contracting Division, Canada Revenue Agency
Come and listen to three senior thought leaders in our procurement and materiel management community talk about the challenges they face recruiting and retaining staff. Through a facilitated conversation each of the participants will share some of the strategies they have considered and then delegates will have an opportunity to offer their own suggestions for consideration.
Session #31 Panel on Specialized Training in Supply Chain Management
Rick Cleveland, Director of Education and Accreditation, Supply Chain Management Association
Supply Chain Training Opportunities; an Evolution

While education in procurement dates back to training manuals from CP and CN in the 1800s, formal education in the pillars of Supply Chain management remain relatively new and are popping up everywhere.
· What is available and where?
· How do I select the right course for myself or my staff?
· Are skills really transferrable?
Session #32 Quantifying Value
Tim Lewis, Riverbed
The presentation will outline some of the current changes and innovations in technology, how that technology will be consumed in the future and the challenges and issues faced when attempting to define value for the purposes of competition. Consideration will be given with respect to these new paradigms and contracting with the federal government and how these changes and trends may effect suppliers relationship moving forward.
Session #33 Keynote Speaker: Trends with Benefits
Max Valiquette, Innovation and Trends Expert
“Trends with Benefits” looks at shifting demographics, new cultural trends, shifts in business and industry, and developing, disruptive technologies. Right now, “Trends with Benefits” features four big trends:
• Millennials, who are incredibly important as a demographic because of their size and their impact on their boomer parents;
• Sharing culture through the use of collaborative and asset-light technologies;
• Real-life technologies like apps and 3D printing;
• and changes in the Internet, through the growth of micro-social networks and the Internet of Things.

2017 award recipients

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